The Papa Bear

Full Scale Design + Curation, Full Planning, and Coordination

Starting at $4200 for 2026 | $4410 for 2027

Up to sixteen (16) hours of day of assistance and support on the day of your event**

Up to sixteen (16) hours of support and assistance during the planning process

One (1) 60 minute budget development and allocation meeting with Lead Curator within 14 days after signing the Agreement

One (1) 60 minute vendor selection and review meeting within 30 days after signing the Agreement

One (1) 30 minute meeting with Day-of Curator within 14 days after receiving your Day-of Curator assignment

Two (2) 60 minute quarterly touch base meetings with Lead Curator during the 2nd quarter of the planning period

Two (2) 60 minute quarterly touch base meetings with Lead Curator during the 3rd quarter of the planning period

One (1) 60 design proposal review and edit meeting with Lead Curator no later than 180 days prior to the wedding event

One (1) 60 minute meeting with Day-of Curator within 30-45 days from the wedding event

Unlimited access to Lead Curator via email & phone to answer any questions or concerns during the planning period

Full scale design and development of your wedding brand, including visual elements, color palette, typeface, decor, etc.

Development of a cohesive design and brand proposal for review and consideration with the opportunity for revisions

Assistance in the development and management of your budget, including outlining your event priorities

Assistance with payment reminders for all creative partners/vendors leading up to your event

Management of the vendor selection process, including vetting, availability and recommendations/referrals

Assistance with the development of client food and beverage menu

Assistance with selection of gifts for wedding party or out of town guests. (i.e. ordering & delivering)

Manage the RFP process for wedding day hotel room block(s) and sign agreements on behalf of the Clients

Review of your creative partner/vendor contracts

Coordination of your wedding rehearsal (1 hour) and assistance with your rehearsal dinner arrangements*

Development and management of your wedding day timeline/itinerary / Distribution to all vendors and key stakeholders

Confirmation with vendors contracted by you in advance prior to the date of your event

Serve as point person and provide management to all creative partners throughout the day of your wedding event

Supervise & assist with all set up and tear down for your event

Confirmation of the dance and entertainment schedule

Distribution of final payments and gratuities to vendors (provided by the client)

Assistance in building Wedding Emergency Kits for restrooms

Guidance with etiquette & general wedding matters

*If outside of the Madison area, reimbursement of overnight accommodations will be required for the evening of the rehearsal event.

**Additional hours of support or staff can be added if necessary